THE FINANCIAL MANAGEMENT AND ACCOUNTABILITY PROGRAMME (FINMAP)
The Government of Uganda (GOU) has received funding from Development Partners towards the support of the Financial Management and Accountability Programme (FINMAP) to deepen and consolidate reforms in Public Financial Management. The overall objective of FINMAP is to improve the efficiency and effectiveness of central and local government Public Financial Management (PFM) and financial accountability processes, including an increase in transparency in the use of public funds and reduced opportunities for corruption. The ultimate goal is to ensure efficient, effective and accountable use of public resources as a basis for poverty eradication and improved service delivery.

As part of the implementation of FINMAP, a PFM Systems Office has been established in the Ministry of Local Government to spearhead and support implementation of PFM reforms in Local Governments. The Ministry of Local Government, therefore, through the Financial Management and Accountability Programme requires the services of One (1) Office Administrator /Secretary to support the PFM Office in the Ministry.

A. Specific Duties
The Office Administrator/Secretary will carry out the full range of Secretarial and administrative duties for the PFM Office including, among others:

• General office administrative matters
• Attend to all correspondences by following-up and ensuring timely action including proper routing and tracking of correspondences.
• Establish records and office management systems based on best practices
• Act as front officer for the Project, maintain diary, schedule appointments, receive and channel phone calls
• Prepare and take charge of confidential documents
• Make arrangements for meetings
• Office management including maintenance of a proper system of storage and filling of records
• Maintain a proper mailing system
• Take dictations as well as drafting letters.
• Receive, review and route all incoming inquiries and correspondence and timely dispatch all outgoing correspondences.
• Manage office imprest and preparation of timely accountability for funds advanced.
• Provide administrative support to all Consultants and staff under the PFM Office
• Prepare minutes, documents and reports as and when appropriate.
• Maintain and Update stakeholder database detailing names, addresses and phone numbers.
• Ensure good ambiance and proper sanitation of the office and immediate environments
• Perform any other tasks/duties that may be assigned from time to time.

B. Qualifications
The applicant should posses a degree in secretarial studies or administration with extensive training as a Secretary. Experience of at least 3 years on a public sector donor project will be an added advantage.

C. Contract & Reporting Arrangements
The Office Administrator/Secretary will be hired for an initial three year based contract renewable based on need and satisfactory performance. The Administrator/Secretary will report to the Local Governments PFM Systems Manager in the Ministry of Local Government (MoLG).

The Office Administrator/Secretary will be required to provide the following reports:

• Bi-annual Performance reports;
• Annual Performance reports

Applications should be addressed and submitted to the address below by 1700hrs on Friday 13th May 2011. Applications via e-mail will not be accepted.

The Programme Coordinator
The Financial Management and Accountability Programme (FINMAP)
Ministry of Finance, Planning & Economic Development
Finance Building; 3rd Floor, Room 3.4
Tel: 256-41-4707900, Fax: 256-41-4250 005

Only shortlisted candidates will be contacted not later than one month from the deadline submission date of Applications.