The Directorate of Treasury Services and Assets Management (DTSAM) was created as part of the restructuring exercise, to effectively build capacity in line with the Financial management reforms by the Government.
It is headed by a Director and the objectives include;
i) To ensure timely and efficient release of funds, payments and effective management of public Assets.
ii) To maintain a robust debt management system that provides reliable information, timely processing of funds requests and debt servicing.
iii) Support the development and implementation of policies in line with the Assets management function of Government.
The Directorate of Treasury Services and Assets Management consists of two departments; The Assets Management Department, and The Treasury Services Department.
1. Assets Management Department (AMD):
This Department under the Directorate is headed by a Commissioner to specifically handle asset management related activities. The Department Comprises of three (3) Units managed by 2 Assistant Commissioners, who support the Commissioner in charge of the Department. The units include; Quality Assurance Unit (QA), The Assets Management Unit (PAMU) and The Public Revenues and Expenditure Management Unit (PREMU). The Overall Department Functions are;
i) Drafting of a non-current asset accounting policy
ii) Improvements in the planning and conduct of Boards of Surveys (BoS) and the revision of the templates and forms
iii) Implementation and rollout of the IFMS fixed assets (FA) module in central, local governments, and the Navision Accounting system at foreign missions to a version that includes a fixed asset module
iv) Support Progressively updating of the asset registers of the MDAs & LGs
v) Implementing a roadmap for enhancing the ongoing strengthening of public asset management.
vi) Quality Assurance of PFM systems under AGO
vii) Responsible for Updating Government Investments.
1.1. Quality Assurance Unit
This unit is headed by an Assistant Commissioner, responsible for the day to day oversight of quality assurance on PFM systems under Accountant General’s Office and review of treasury transactions in the Financial Management Systems and the Banking Functions.
The over objective is the assets and or forecast any risk relating to treasury transaction and suggest mitigation measures in order to alert management to avert related losses of public resources.
The functions include;
i) Updating of Risk register and development of controls to mitigate risks
ii) Running of Key performance Indicators on Government System
iii) Preparing Cash Management reports and Treasury payment transactions
iv) Investigate and report alleged violations of rules, regulations, policies,
procedures, and Standards of Conduct.
v) Responsible for coordination of end of year processes
vi) Liaison with the Bank of Uganda
1.2. Physical Assets Management Unit (PAMU)
This unit is headed by an Assistant Commissioner, responsible for the timely update of Government’s Assets register with any new Acquisitions, Losses and disposals.
The Functions include;
i) Undertaking Board of Survey Functions
ii) Support to timely update of the Government of Uganda Assets registers (Non-Current Assets, Inventories and Investments)
iii) Capacity building of GoU Staff in Assets Management.
iv) Management of Local Revenue Releases
1.3. Public Revenues and Expenditure Management Unit (PREMU)
This unit is headed by an Assistant Commissioner, responsible for the effective and efficient management of Government inflows and outflow. The Functions include;
i) Release of funds
ii) Payments processing
iii) Update Government Revenue register
2. Treasury Services Department (TSD):
The overall mandate of Treasury Services Department is to maintain a robust debt management system that provides reliable information, timely processing of funds requests and debt servicing.
This department is headed by a Commissioner and is composed of two main functional units namely; External debt & Grants and domestic debt & Treasury Operations.
2.1 External debt and Grants
This unit mainly performs back office operations for external grants and loans. It handles disbursement requests, recording of transactions in the IFMS and DMFAS and also manages servicing of external debt loans. The National Authorizing Office Support Unit (NAOSU) is part of the back office operations and falls under this unit.
2.2 Domestic Debt and Treasury Operations
This unit is mainly responsible for recording and repayment of Domestic Debt. It is also responsible for managing Treasury Operations (Vote 130), a statutory vote that budgets for, pays and reports on public debt.
Below are its objectives and functions;
2.3 Key specific objectives of the department.
i) Create and maintain a high quality and updated database of GOU debt Portfolio.
ii) Requisition for external resources / disbursements on a timely basis.
iii) Ensure timely and accurate payment of Government Statutory debt obligations as and when they fall due.
2.4 Functions for the Department
i) Compile accounts and prepare financial statements for Treasury Vote 130.
ii) Prepare payment invoices for all domestic and external debt servicing.
iii) Process and record withdrawal applications for draw down of the loans and grants manually (and on client connection for the World Bank and IFAD).
iv) Prepare annual public debt interest, debt servicing cost and principal repayment forecast for inclusion in the Budget Framework Paper (BFP), Ministerial Policy Statement and National Budget.
v) Record and update financial information relating to loan and grant agreements.
vi) Manage operations of Debt Management and Financial Analysis System (DMFAS) debt database by updating payments and disbursements.
vii) Responsible for loans & grants disbursements including
management of disbursement units e.g. EU/NAO.
viii) Maintain a comprehensive inventory and report on the stock of
loans, grants, contingent liabilities and guarantees.
ix) Establish and maintain public debt records and prepare both statutory and management information from these records.
x) Provide timely and accurate information on the country’s debt to assist policy makers and improve transparency in debt management
xi) Maintain controls and documented procedures for debt service, disbursements and maintenance of financial records for debt management financial analysis systems.
xii) Member of the Debt Management Technical Committee (DMTC)